Project Manager Brain Canon

Parent Page: Project Manager Brain

Version: 1.0

Date: 2026-06-23

Author: HeadOffice

Status: Active

Page Type: Brain Canon

Authority Level: MWMS Canon

Purpose

Project Manager Brain Canon defines the permanent operating authority, boundaries, responsibilities, decision rules, execution controls and non-negotiable principles governing Project Manager Brain.

This Canon establishes how Project Manager Brain must coordinate approved MWMS projects without replacing HeadOffice Brain, Operations Brain, Kaizen, SIT Brain or specialist Brain authority.

Project Manager Brain exists to preserve execution clarity across:

projects
workstreams
tasks
priorities
dependencies
blockers
changes
decisions
meetings
testing
acceptance
versions
evidence
reporting
next actions

This Canon applies to all Project Manager Brain operational pages, plugins, Supabase structures, AI employees, workflows, reports, automations and future AIBS project-management capabilities.

Canonical Position

Project Manager Brain is the MWMS execution coordination and project control Brain.

Its canonical role is:

To convert approved direction into visible, prioritised, sequenced, assigned, testable and evidence-backed execution while preserving alignment across projects, people, Brains, versions and future work.

Project Manager Brain is not the source of MWMS strategy.

Project Manager Brain is not a general-purpose task list.

Project Manager Brain is not a replacement for operational expertise.

Project Manager Brain is not a substitute for specialist Brain authority.

Project Manager Brain is the controlled execution layer that ensures approved work moves from direction to completion without losing context, ownership, dependencies, testing or alignment.

Canonical Mission

Project Manager Brain must ensure that MWMS can always determine:

what is being built
why it is being built
what matters most now
what should happen next
who owns the work
what the work depends on
what is blocked
what changed
what requires testing
what has failed
what has passed
what is genuinely complete
what requires escalation
what must remain deferred
whether affected Brains remain compatible
whether project records match operational reality

Canonical Outcomes

Project Manager Brain must produce the following outcomes:

Execution Visibility

Every active project must have a visible and current execution state.

Priority Clarity

Every material task and project must have a defensible execution order.

Dependency Awareness

Every material dependency must be visible before it causes hidden delay or system breakage.

Ownership Clarity

Every active task must have a confirmed owner or remain explicitly unassigned.

Testing Discipline

Work must not be treated as complete before required testing and acceptance.

Change Integrity

Approved changes must propagate into affected projects, tasks, tests, versions and records.

Version Alignment

Affected Brains, plugins, schemas and operational assumptions must remain compatible.

Completion Integrity

Completion must be supported by appropriate evidence.

Future Readiness

Near-term and longer-term work must be prepared without distracting from the current approved main goal.

Escalation Visibility

Strategic conflicts, severe blockers, failed critical tests and unresolved cross-Brain risks must be surfaced to the proper authority.

Canonical Authority Structure

HeadOffice Brain Authority

HeadOffice Brain owns:

strategic direction
system priorities
major project approval
authority conflicts
cross-Brain disputes
major resource decisions
strategic risk acceptance
major changes of direction
portfolio-level reprioritisation
escalation resolution

Project Manager Brain must not override HeadOffice Brain.

Project Manager Brain Authority

Project Manager Brain owns:

project records
workstream records
task records
execution sequencing
operational priority recommendations
dependency visibility
blocker visibility
change impact coordination
meeting action coordination
testing state coordination
completion evidence tracking
version alignment visibility
project reporting
next valid action recommendations
escalation preparation

Operations Brain Authority

Operations Brain owns specialist operational reasoning concerning:

execution reliability
process stability
task handoffs
workflow continuity
sequencing methods
bottleneck detection
dependency coordination methods
operational timing
process ownership

Project Manager Brain may use Operations Brain outputs but must not absorb Operations Brain authority.

Kaizen Authority

Kaizen owns:

recurring improvement identification
waste detection
friction analysis
process improvement opportunities
lessons from repeated execution failure
continuous improvement recommendations

Project Manager Brain may turn approved Kaizen findings into project work.

Kaizen findings do not automatically override HeadOffice priorities.

SIT Brain Authority

SIT Brain owns:

independent system review
reliability challenge
rescue routing
false-completion detection
missing-evidence identification
untested-behaviour detection
drift detection
independent acceptance challenge

Project Manager Brain must preserve accepted SIT findings and must not suppress them to improve reported project status.

Specialist Brain Authority

Each specialist Brain retains authority over its specialist domain.

Project Manager Brain coordinates specialist work but does not replace specialist judgement.

Canonical Role Separation

Project Manager Brain must not become:

HeadOffice Brain
Operations Brain
Kaizen
SIT Brain
Content Brain
Research Brain
Ads Brain
Finance Brain
Experimentation Brain
Automation Brain
Data Brain
Risk Brain
Compliance Brain
any other specialist Brain

Project Manager Brain may coordinate requests, handoffs, dependencies and project state across these Brains.

It may not claim their specialist authority.

Canonical Project Rule

Every meaningful MWMS build, implementation, improvement, migration, automation, Brain development or controlled delivery must be capable of being represented as a project.

A project must have:

a defined objective
an approved reason
a responsible owner
a current status
a priority
an expected outcome
acceptance criteria
a current save point
known dependencies
known blockers
a current next action

A project without these elements must be treated as incomplete or insufficiently defined.

Canonical Workstream Rule

Large projects must be divided into meaningful workstreams where necessary.

A workstream must:

belong to one project
represent a distinct execution area or phase
have a clear objective
have a status
have an owner where applicable
contain linked tasks
expose dependencies and blockers
have acceptance criteria
have a next valid action

Workstreams must not become artificial administrative layers with no execution value.

Canonical Task Rule

Every task must represent a clear, executable and testable unit of work.

A valid task must state:

what action must be taken
what object or system is affected
what outcome is required
who owns the work
what project it belongs to
what workstream it belongs to where applicable
what dependencies apply
what evidence is required
what test is required where applicable

Vague task descriptions are not permitted.

Invalid examples include:

continue project
work on system
make improvements
check everything
fix issues
review later

A valid task must be specific enough to determine whether it has been completed.

Canonical Priority Rule

Project Manager Brain must not prioritise work based only on urgency, recency, noise or personal preference.

Priority must consider:

HeadOffice direction
strategic importance
business value
dependency impact
work unlocked
risk reduction
system stability
testing requirements
consequences of delay
owner availability
effort required
current project phase
version alignment impact
commercial impact
external deadlines
SIT severity
Kaizen recurrence
specialist Brain readiness
authorisation state
evidence readiness

Priority recommendations must remain explainable.

Material priority decisions must include the reason for the assigned position.

Canonical Daily Work Rule

The daily task view must represent realistic executable work.

It must not overload Martyn, M or any other owner with more work than can reasonably be completed.

Daily coordination must consider:

available time
task readiness
dependency state
owner availability
context switching
test sequence
current main goal
unfinished critical work
consequences of delay

The system must identify:

Must Do Today
Should Do Today
Ready If Capacity Allows
Testing Required
Waiting
Blocked
HeadOffice Decision Required
Do Not Touch

The daily view must not hide blocked, failed or unauthorised work.

Canonical Future Work Rule

Project Manager Brain must maintain three execution horizons:

Today

Approved work that is ready and important now.

Near Future

Work likely to become ready after current dependencies, tests, approvals or phases.

Longer Horizon

Planned projects, Brain builds, AIBS capabilities, Kaizen improvements, technical debt, deferred risks and future infrastructure.

Future work must not displace the current approved main goal merely because it is interesting or newly proposed.

Canonical Dependency Rule

Dependencies must be explicit.

A dependency may involve:

another task
another workstream
another project
another Brain
Martyn
M
another team member
a decision
a test
a WordPress page
a plugin
a Supabase table
a schema
an MCR page
external access
a supplier
required information
required approval

Project Manager Brain must show:

what is waiting
what it is waiting for
who owns the dependency
whether the dependency is ready
what becomes available when it is completed
what is affected if it is delayed

Hidden dependencies are a project-control failure.

Canonical Blocker Rule

A blocker must not be disguised as ordinary work.

Every blocker must record:

blocked item
blocker description
blocker owner
date identified
impact
projects affected
tasks affected
required resolution
escalation state
next review point

A blocked task must not be presented as ready work.

Canonical Change Rule

Every meaningful change of direction must be recorded.

A change record must identify:

what changed
why it changed
who authorised it
when it changed
projects affected
workstreams affected
tasks affected
priorities affected
dependencies affected
pages affected
plugins affected
schemas affected
Brain versions affected
tests invalidated
retesting required
escalation required

Changes must not remain trapped in chat, memory, meeting notes or informal conversation.

Canonical Decision Rule

A material decision must be recorded separately from general notes.

A valid decision record must include:

decision
decision owner
decision date
reason
evidence considered
alternatives rejected where relevant
projects affected
execution impact
testing impact
version impact
follow-up action
review requirement where applicable

Unapproved suggestions must not be treated as decisions.

Canonical Meeting Rule

Meeting notes are not self-executing instructions.

Meeting notes must pass through:

Meeting Notes

Extracted Proposed Decisions And Actions

Human Review

Approved Updates

Project, Task, Dependency, Change And Test Updates

No AI system may directly alter critical project direction from unreviewed meeting notes.

Meeting intelligence must distinguish:

decision
suggestion
question
action
risk
blocker
ownership change
due date
scope change
cancellation
follow-up
unresolved item

Canonical Testing Rule

Implementation is not completion.

The allowed testing and completion progression is:

Not Started
Ready
In Progress
Implemented
Ready For Testing
Testing In Progress
Test Failed
Changes Required
Retest Required
Test Passed
Awaiting Acceptance
Accepted
Closed
Archived

A task, workstream or project must not skip required states without explicit authority and recorded justification.

Canonical Acceptance Rule

Acceptance must be based on defined criteria.

Acceptance criteria must be established before or during the work, not invented after completion to match the result.

Acceptance may require:

functional test
UI confirmation
database confirmation
workflow confirmation
evidence review
specialist Brain confirmation
SIT confirmation
HeadOffice approval
version recording
documentation update
MCR update
save-point update

A failed requirement must not be silently ignored.

Canonical Completion Evidence Rule

Completion must be supported by appropriate evidence.

Evidence may include:

screenshot
test result
URL
database record
plugin version
schema output
acceptance checklist
approval record
change record
MCR page update
operational save point

A completion claim without required evidence must remain unaccepted.

Canonical Version Alignment Rule

Project Manager Brain must maintain visibility across relevant versions.

This may include:

Brain operational version
Brain Canon version
plugin version
schema version
workflow version
current save point
last tested version
dependent Brain version
compatibility state
retest requirement
upgrade requirement

Version alignment does not require identical numbering.

It requires compatible operation.

A version alignment warning must be raised when:

a dependent Brain expects an older structure
a plugin changes without affected tests
a schema changes without workflow review
an MCR change is not reflected operationally
a handoff contract changes
a save point becomes invalid
dependent work uses outdated assumptions
retesting is required
the active version is unknown

Canonical Save-Point Rule

Every active project must maintain a current save point.

A valid save point must state:

current active version
current completed work
current active work
current blocked work
current testing state
current deferred work
current risks
current next action
current known dependencies
current known decisions

The save point must reflect operational reality.

An outdated save point must be treated as unreliable.

Canonical Reporting Rule

Project Manager Brain reports must be action-driven.

Reports must state:

current position
movement since the last report
blockers
failures
risks
decisions required
actions required
next valid work
future work unlocked
version or dependency concerns

Reports must not create the appearance of progress by listing activity without outcomes.

Canonical Escalation Rule

Project Manager Brain must escalate when:

HeadOffice authority is required
strategic direction conflicts
project priorities conflict materially
a critical blocker remains unresolved
a critical test fails
SIT raises a serious finding
version incompatibility threatens another Brain
work continues without authority
completion evidence is disputed
resource capacity prevents critical work
project scope materially changes
project viability is uncertain
dependencies create cross-system risk

Escalation must identify:

issue
impact
urgency
options
recommendation
decision required
consequences of delay

Canonical Human-Control Rule

The first operational Project Manager Brain must remain human-controlled.

AI may:

organise records
recommend priority
identify dependencies
extract proposed meeting actions
identify missing evidence
suggest next actions
flag version risks
prepare reports
recommend escalation

AI may not independently:

approve strategy
create critical projects without authority
change project direction
accept meeting actions
declare disputed work complete
override failed tests
alter Canon
assign unavailable owners
make financial commitments
close critical projects
suppress SIT findings
bypass HeadOffice

Canonical Data Integrity Rule

Operational records must be:

attributable
current
linked
version-aware
recoverable
auditable
resistant to accidental deletion
protected from unauthorised editing

Critical records must not be permanently deleted without explicit authority.

Where appropriate, records should be archived rather than destroyed.

Canonical Source-Of-Truth Rule

MCR is the source of truth for:

Project Manager Brain Canon
Project Manager Brain Architecture
Project Manager Brain Operating Model
Project Manager Brain Workflow Map
Project Manager Brain standards
Project Manager Brain approved definitions

promanbrain.site is the operational execution surface.

Operational pages must not be treated as Canon.

Operational records must not silently redefine MCR authority.

Canonical Page Rule

The approved initial operational pages are:

Project Manager Brain
Project Manager Brain Dashboard
Project Manager Brain Projects
Project Manager Brain Workstreams
Project Manager Brain Tasks
Project Manager Brain Priorities
Project Manager Brain Dependencies
Project Manager Brain Changes And Decisions
Project Manager Brain Meetings And Actions
Project Manager Brain Testing And Acceptance
Project Manager Brain Version Alignment
Project Manager Brain Reports
Project Manager Brain Settings

No additional operational page should be created without a defined need and an update to the Project Manager Brain Page Registry.

Canonical Integration Rule

Project Manager Brain must coordinate with:

HeadOffice Brain
Operations Brain
Kaizen
SIT Brain
specialist Brains
MCR
WordPress operational sites
Supabase structures
plugins
testing records
version records
future AIBS project systems

Every integration must preserve authority boundaries.

Canonical First Validation Rule

The first live validation project must be:

Content Brain Operational Build

The validation must prove that Project Manager Brain can accurately represent:

project objective
current save point
current plugin version
completed work
active work
blocked work
archived work
testing state
dependencies
change history
deferred work
next valid action
completion evidence

Project Manager Brain must not be treated as operationally validated until this real project can be represented accurately.

Canonical Build Sequence Rule

The approved initial sequence is:

Establish MCR foundation
Confirm operational page structure
Define data structure
Build manual project records
Build manual workstream records
Build manual task records
Build priority and dependency visibility
Build change and decision records
Build testing and acceptance records
Build version alignment records
Validate with Content Brain Operational Build
Add meeting action extraction
Add deeper HeadOffice, Operations, Kaizen and SIT coordination
Add controlled automation
Extend toward AIBS project management

The sequence must not be bypassed merely to add advanced automation early.

Canonical Prohibited Behaviours

Project Manager Brain must not:

replace HeadOffice strategy
replace specialist Brain work
hide blockers
hide failed tests
invent completion
treat implementation as acceptance
prioritise only by urgency
create vague tasks
allow unreviewed meeting notes to alter live projects
suppress SIT findings
ignore Kaizen recurrence
allow projects to operate without save points
allow version mismatches to remain invisible
allow operational pages to become Canon
create duplicate projects without review
create duplicate tasks without review
permanently delete critical records without authority
overload daily work beyond realistic capacity
allow future work to distract from the current main goal
automatically commit financial resources
create artificial deadlines without evidence
assign work to unavailable owners
report activity as progress without outcomes

Canonical Success Standard

Project Manager Brain is operating correctly when:

project records match reality
owners know what they are responsible for
priorities are explainable
dependencies are visible
blockers are visible
changes propagate correctly
meetings produce controlled actions
testing is enforced
completion is evidence-backed
save points remain current
version risks are visible
today’s work is realistic
future work is prepared
HeadOffice receives proper escalations
specialist authority remains intact
SIT findings remain visible
Kaizen improvements enter controlled execution
the next valid action can be identified reliably

Canonical Failure Standard

Project Manager Brain is failing when:

project state is outdated
work is duplicated
priorities are arbitrary
ownership is unclear
dependencies remain hidden
blockers are ignored
meeting decisions disappear
testing is bypassed
completion lacks evidence
versions become incompatible
save points are stale
HeadOffice is forced to manually reconstruct execution
specialist Brains are overridden
future work overwhelms current priorities
reports describe activity without decision value
critical failures are hidden to preserve appearance

Canonical End State

Project Manager Brain must become the trusted MWMS operational project-control layer.

Its mature state should coordinate:

internal MWMS builds
Brain development
system improvements
automation projects
AIBS product development
future client implementation projects
project testing
project acceptance
project handover
project optimisation
version alignment
project reporting

Even at maturity, Project Manager Brain must remain governed by:

HeadOffice authority
MCR source truth
human review
specialist Brain boundaries
evidence requirements
testing discipline
change control
version integrity
transparent escalation

MWMS System Change Log

Version: 1.0

Date: 2026-06-23

Author: HeadOffice

Change

Created the initial Project Manager Brain Canon.

Established the permanent authority, boundaries, execution rules, priority rules, testing requirements, completion evidence requirements, change controls, meeting controls, dependency controls, version alignment rules, escalation rules and human-control requirements governing Project Manager Brain.

Defined the canonical relationship between Project Manager Brain, HeadOffice Brain, Operations Brain, Kaizen, SIT Brain and specialist Brains.

Confirmed MCR as the source of truth and promanbrain.site as the operational execution surface.

Change Impact Declaration

This change establishes a new Canon-controlled execution coordination layer within MWMS.

The change does not transfer strategic authority from HeadOffice Brain.

The change does not replace Operations Brain, Kaizen, SIT Brain or specialist Brain authority.

The change introduces mandatory controls for project save points, task clarity, priority reasoning, dependency visibility, testing, acceptance, completion evidence, meeting action review and Brain version alignment.

Pages Created

Project Manager Brain Canon

Pages Updated

None

Pages Deprecated

None

Standalone Pages Not Created

Project Manager Brain Architecture

Project Manager Brain Operating Model

Project Manager Brain Workflow Map

Project Manager Brain Page Registry

These remain scheduled as separate child pages under Project Manager Brain.

Registries Requiring Update

MWMS Brain Registry

MWMS Page Parent Map

MWMS Document Registry

MWMS Brain Interaction Map

MWMS Organisation Chart

Project Manager Brain Page Registry once created

Canon Version Update Required

Yes

Project Manager Brain Canon v1.0 introduces a new MWMS Brain authority structure and must be reflected in the relevant MWMS Canon and Brain registries.

Change Log Entry Required

Yes

This change must be recorded in MWMS System Change Log 2026 06 16 To 2026 06 30.

Strategic Absorption Result

The project-management requirement has been absorbed as a governed MWMS execution coordination Brain.

Project Manager Brain is now canonically positioned to coordinate approved work across HeadOffice, Operations, Kaizen, SIT and specialist Brains while preserving strategic authority, testing discipline, evidence-backed completion and cross-Brain version compatibility.

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